Registration Deadlines
Why is the deadline for soccer season so early ?
MYS has an obligation to submit teams to travel leagues by mid-July(Fall)
and mid-January(spring) and MYS must place orders for equipment and uniforms by
mid-July and mid-January to ensure delivery for end of August/March. If MYS does not have the registration numbers
during those early months then MYS is at financial risk of being charge “late fees” by our vendors and BAYS league.
MYS is challenged within the travel league to have teams submitted and finalized in the BAYS league by
mid-July and mid-January. Our travel director needs a few weeks after the close of registration to chase down those who do not register but do expect to play. He does work on the teams between
mid-June/mid-Dec to early August/January. MYS volunteers spend hours and hours following up with families who played in the fall but do not register on time. We invest that time because MYS does not want children to suffer the consequence of not playing spring soccer because
of missed deadlines. Our records show 20% of the travel players do not sign up by the deadline which puts MYS at a financial risk with BAYS. If we do not register enough teams or too many or register in the wrong division, MYS has to pay fines in order to make adjustments after the BAYS deadline. Registration numbers have
a huge impact on team placements: if enough from one team decline to sign up and that team falls below minimum numbers per policy, we would need to adjust teams. This in essence can change the strength of the teams, which can alter where we would want them placed level-wise in BAYS.
But Intown teams are not even announced until just
before the season starts …
MYS strives year after year to post rosters weeks before the season BUT we have been unsuccessful in meeting that goal because many families do not register until last minute. Our records show that 15% of the intown registration numbers flow in the 2 weeks before the season begins (and some come in even the first week of the season). Since the numbers change constantly during those last weeks we cannot post rosters, too many changes need to be made because of the last minute influx of registrations. If we post rosters we then have to back track and tell children and parents their team has changed which is very confusing and disappointing for everyone. The late fee does help persuade parents to sign up sooner
rather than later and the newspaper and mass email reminders seem to help as well but we still have many outstanding registrations come the weeks before the season opener. Part of MYS’ mission is to place every child who wants to play soccer on a team no matter how late the request comes in.
Hopefully this explains that below the surface there are challenges and strong reasons for the deadlines.
TRAVEL PLAYER REQUEST FOR REFUND
All refund requests for a season must be postmarked or submitted electronically prior to the following dates to receive the specified refund:
FALL SEASON
- BEFORE Players age group's tryout date: A FULL REFUND WILL BE ISSUED
o (minus a $10 processing charge)
- BETWEEN tryout date and June 30: A REFUND OF 75% WILL BE ISSUED
- ON or AFTER July 1st: A REFUND OF 50% WILL BE ISSUED
- ON or AFTER August 1st: NO REFUND WILL BE ISSUED
SPRING SEASON
- 14 calendar days AFTER the spring travel registration is closed (late December): NO REFUND WILL BE ISSUED
